Job Title :
Procurement Officer
Division :
Administration
Location : GFCU
– Maseru, Mafike House
Reports To : National
Coordinator
Duration :
Three years renewable based on
satisfactory performance.
Remuneration :
Competitive with market standards
The Global Fund Coordinating Unit
(GFCU) of the Ministry of Finance and
Development Planning (MOFDP) undertakes
functions required of the Principal Recipient
(PR) of Grants received from the Global Fund to
fight AIDS, TB and Malaria. MOFDP PR manages a
grant portfolio of 5 grants which includes five
HIV and AIDS grants (Round 7, 8 and 9) and two
TB grants (Round 6 and 8) disbursed to Lesotho.
Two R2 grants (HIV and TB) implementation have
been completed, and the grants closed. Given
the density of all grants approved coupled with
the Sub Recipients (SR) , Sub- Sub Recipients (SSR)
involved in grant implementation , the
services of a procurement officer are
needed to ensure that efficient and cost
effective procurement services are offered to
the PR ,SR and SSR for smooth grant
implementation across relevant programs.
The MOFDP/GFCU is therefore
seeking procurement officer to fulfill
the following duties:
SUMMARY
The procurement officer overseas
and manages the procurement and supply
management system within the Global Fund (GF)
supported programs. The officer is responsible
for integrating procurement activities for all
the SR, SSR and PR and ensuring consistency and
continuity throughout the entire procurement
process and confirming to the procurement
standards, rules and regulations in accordance
to the Government regulations and GFATM’s
Procurement Supply Chain Management (PSM)
policies.
DUTIES AND RESPONSIBILITIES
Procurement officer will be
responsible for providing efficient and cost
effective procurement services to the PR, SR and
SSR structures and programs.
The officer will also be
responsible to develop, manage, coordinate,
monitor and evaluate the acquisition of non
health goods and services for all GF grants in
accordance with the procurement regulations,
policy and procedures as well as the PSM plan.
The specific duties and
responsibility of the officer are as follows:
§
Prepares and revises the PSM plan
of non health products for all GF grants.
§
Develop a data base of reputable
and registered suppliers.
§
Assist in the preparation of
terms of reference
§
Make appropriate arrangements to
both timely advertisements and or provide
information to potential suppliers, contractors
and consultants in order to ensure the principle
of economy, efficiency, fair competition and
transparency as per GF requirements.
§
Prepares the bidding in
collaboration with other relevant SR, SSR and PR
officers and issuing them to interested bidders.
§
Organize, where required pre- bid
conferences, advises interested parties, conduct
meeting s with bidders and provide as necessary
clarification in response to queries from
interested bidders according to the procedures
outlined in the procurement documents.
§
Ensures receipt and safekeeping
of sealed bids, public bid opening and
reporting.
§
Participates in the bid
evaluation and award process as part of the
Evaluation Committee, requests clarification
from bidders when necessary and appropriate as
per the regulations; prepare the final version
of the bid evaluation report and ensure that it
is timely sent to the Tender Panel for approval.
§
Check the effectiveness of the
bid conditions such as provision of the security
guarantee, timelines of contracted deliveries ,
compliance of schedules in works contracts ,
quality performance indicators before signing
contracts
§
Prepare contracts and amendments
for signing by the relevant authority ( at PR,
SR & SSR level ) and contractors , consultants
and suppliers
§
Ensure appropriate certification
of satisfactory delivery for goods and services
of all contracts
§
Carry out contract
administration, review of shipping and payment
documentation when necessary.
§
Finalizing procurement actions
by: (1) liaising with relevant officers for
customs clearance: (2) assisting and ensuring
that goods are delivered at all locations and
are received and inspected to be in good
conditions.
§
Maintains and updates the asset
register in the existing system.
§
Conducts periodic verification of
all assets procured (at the SR and SSR level)
through the GF grant supported programs country
wide.
§
Prepare periodic reports on
procurement activities (quarterly, biannual and
annual reports)
§
Performs other duties that may be
assigned by the National Coordinator.
