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Re – Advertisement: Senior Administrator Secretary

Job title: Senior Administrator Secretary

Reports to: National Coordinator

Duty station: Maseru

Duration: 3years

The Global Fund Coordinating Unit (GFCU) of the Ministry of Finance and Development Planning (MOFDP) undertakes functions required of the Principal Recipient (PR) of Grants received from the Global Fund to fight AIDS, TB and Malaria. Lesotho has so far four grants received namely Round 2 which phased out on June 2009, round 5, round 6, round 7 and Round 8 implementation that will start later this year. Further strengthening of the unit is now required to respond to the work load of all grant administration. The MOFDP/GFCU is therefore seeking suitable candidate to fill the position of Senior Administrator Secretary who is responsible for support of the day-to-day office function.

Job Description

• Maintains the office records
• Management of files and monitor file security
• Work closely with Procurement section to conduct procurement duties in line with Government Procurement procedures
• Finds services for cleaning, repairs and maintenance of office assets
• Provides support with photocopying, filling and retrieval of all project documents
• Facilitates and where necessary dispatches out-going correspondence to all relevant stakeholders
• Makes travelling arrangements for staff, locally and abroad
• Provides logistical support for official meetings and conferences
• Provides Secretarial duties to the Coordinator
• Work Closely with Finance and Procurement Section in Asset keeping and registry
• Perform any other duties assigned by the office

Recruitment Qualification

• Should be a Mosotho national with the following qualifications:
• Diploma in Secretarial Studies and Office Practice, AND
• Diploma in Business Administration OR Public Administration,
• A degree holder in Business Administration or Public Administration from recognized academic institution will be an added advantage.
• At least minimum of seven years working experience at senior/ managerial level

Knowledge, Skills and Experience

• Be a Mosotho national with fluent oral communications skills in both English and Sesotho languages.
• Be able to work independently without supervision and under high demanding deadlines.
• Have Secretarial experience
• Knowledge in records management
• Appreciation of basic Administration
• Ability to communicate and work collaboratively with all sectors of society including national and international partners
• Excellent writing skills: minutes, reports, memo, letters etc.
• Maturity, integrity, good interpersonal and communications skills to represent positive image of the Organization.
• Person with high ethical conduct at workplace.
• Computer literacy and proficiency in office software
• Valid driver’s license is an added advantage

Remuneration

Competitive with market standards

How to apply

Applications should be delivered by original signed hard copy and clearly marked ‘application for the position of Senior Administrator Secretary. Interested persons should forward their applications, curriculum vitae and certified copies of educational certificates on or before Wednesday 27 August, 2009 at 12.00hours to :

The National Coordinator
Global Fund Coordinating Unit (GFCU),
Ground Floor, Mafike House, Kingsway, Maseru.
Only short listed candidates will be responded to.
For any information regarding the GFCU and Global Fund related issues, visit: www.gfcu.org.ls